Note: There will be a 3% Cost-of-Living salary increase scheduled for July 3, 2023.
Ideal Candidate
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Are you an analytical person with great attention to detail? Do you have strong administrative support experience in an engineering or construction environment? Are you able to keep track of competing priorities and remain focused? If so, we would like to hear from you.We also welcome veterans and transitioning military. Are you a former member of the military with experience as a Logistics Specialist, Yeoman, Acquisition and Contracts Specialist, Administrative Support Specialist or similar occupation? If so, we encourage you to apply. Consider joining a team of hardworking employees who work to protect and preserve water, one of our most valuable natural resources. The experience you've gained during your service can continue to positively impact the world with a career at Otay.
The Otay Water District offers excellent benefits, a balanced work/life environment and is a leader in the industry.
About the Position and Department
This position in the Engineering Department reports directly to the Engineering Manager. This position is a member of a dedicated, service-oriented team where collaboration and leadership are promoted at all levels.
The Engineering Department is responsible for the Planning, Budgeting, Design and Construction of all Otay Water District Facilities as well as the administration of all developer and new customer construction and services applications. The Department has a staff of approximately 29 employees.
Applications will be accepted until there are a sufficient number of highly qualified applicants from which to make a selection. However, for the earliest consideration, please submit your application materials by July 7, 2023. For information on the recruitment process, please go to the Employment section of our website www.otaywater.gov or click here.
- Creates private development construction agreements, assembles contract documents for construction of potable and recycled water and sewer systems, and performs contract administration through project acceptance and Notice of Completion.
- Performs contract compliance, construction estimates, prepares bond packages, and processes construction agreements for approval; verifies contractor compliance with District, local, and state legal requirements.
- Processes and monitors developer and CIP project status, accounts, deposits, and invoicing through project completion.
- Develops (including coordination with District Counsel) vendor lease agreements and/or co-location contracts for new vendor site construction and/or modification to existing vendor sites, through project completion; performs contract compliance of vendor site leases and performs audits and inspections; monitors and organizes vendor site activity and administer all correspondence.
- Drafts and coordinates agreements for As-Needed construction phase consultant contracts.
- Processes and responds to RFP for construction phase of CIP projects and As-needed consultant services; verifies, analyzes, and processes As-needed consultant and CIP bid proposals; attends and records formal bid opening in compliance with applicable laws, rules and regulations; performs contractor/consultant reference checks; assists with Board letters for award and prepares notices of award and notices to proceed, and arranges pre-construction conferences for contractor activities.
- Processes CIP change orders and payment applications and estimates; verifies and processes retention, total payments, contract amount, claims and liquidated damages; produces CIP monthly reports and updates and processes project acceptance, job closeout and prepares and files notices of completion.
- Assists as liaison for Survey, Inspection, and Recycled Water programs with other District sections, Departments, outside agencies, and private firms to efficiently deliver the District’s Capital Improvement Program and developer projects.
- Reviews, renews, compiles and processes new and existing CIP Reimbursement Agreements for approval by the District.
- Tracks and resolves new and existing easement encroachments and maintain record database.
- Coordinates review of easement encroachments with Engineering, Survey, and Inspection staff
- Prepares section/Department monthly reports as assigned.
- Prepares a variety of information such as maps, charts, and illustrations for Customers, District Departments, and Management, business correspondence, reports, spreadsheets, and contract documents for management review and approval.
- Follows, communicates and reviews established codes, policies, and guidelines. Makes implementations if changes are required.
- Identifies and recommends opportunities for improvement.
For the complete job description go to the Employment section of our website www.otaywater.gov or click here.
- A valid California Class C Driver’s License and a safe driving record.
Experience:
- Four (4) years of progressively responsible administrative, technical or customer service experience in an office environment preferably with a utility, construction and/or development firm, two (2) years of which should be in support of an engineering or construction management program.
Education:
- High school diploma or G.E.D.
- College level course work in engineering, computer science, public administration, business administration, construction management, mathematics and/or accounting is highly desirable.
Otay Water District is a Smoking, Tobacco and Nicotine Free Campus.
All Otay Water District employees are at-will pursuant to California Water Code, Section 71362.
Notice: Benefits listed below assume full-time regular status. These benefits do not apply to temporary appointments.
Merit Pay: 3% on base salary to top of range based on meeting expectations on performance review.
Cost of Living Adjustment: COLA for 7/3/23 is 3.0%.
Vacation: 12 days/year, increasing to a max of 23 days/year.
Sick Leave: 8 days/year, increasing to max of 15 days/year.
Paid Holidays: 14 days/year, including employee's birthday and two floating holidays.
Alternative Work Schedule: A 9/80 work schedule may be available based on the needs of the department. Upon approval, employees would work 80 hours over 9 days and enjoy one day off every two weeks. Some Operations department staff may be subject to a 4/10 work schedule (four 10-hour days within a week).
PERS Retirement: The District contracts with the California Public Employees' Retirement System (CalPERS). CalPERS is a defined benefit retirement plan that includes a lifetime benefit determined by a set formula (years of service, age at retirement, and final compensation). Employees hired after January 1, 2013 are subject to the Public Employees' Pension Reform Act (PEPRA).
New Member (hired on or after 1/1/13 who are new CalPERS members or do not have reciprocity with CalPERS):
- Are enrolled in the 2% at age 62 formula based on the employee's 36 months of highest average annual compensation limit set by CalPERS.
- District and employees share the normal employee CalPERS service contribution cost (currently at 13.84%). The District contributes 6.84% and Employees contribute 7% of salary toward the employee CalPERS service contribution cost up to the annual compensation limit set by CalPERS. Additionally, once the employee reaches the annual compensation limit and no longer contributes the 7% toward CalPERS, the contribution for post-retirement health and dental benefits will be increased by 7%.
Classic Member (hired before January 1, 2013 or who have reciprocity with CalPERS):
- Are enrolled in the 2.7% at age 55 formula based on the employee's single highest year annual compensation.
- Employees contribute 8% of salary towards the employee CalPERS service contribution cost.
The District is also a Social Security participant.
Deferred Compensation Retirement Plan (457 Plan): Optional plan designed to provide employees with additional retirement income. Employees may elect to contribute a portion of their income on a pre-tax or post-tax basis through payroll deductions.
Medical/Rx Insurance: Choice of Blue Shield PPO, EPO, HMO or Kaiser HMO plans, 100% premium paid by District for employee and 88% for dependent(s).
Dental Insurance: 100% premium paid by District for employee and 88% paid for dependent(s).
Vision: 100% premium paid by District for employee and 0% for dependent(s).
Retirement Benefits: Full-time employees and their eligible dependents are eligible for medical and dental benefits at retirement if the employee has completed 20 years of continuous service and has attained age 55 upon retirement. Employees who are New Members with CalPERS contribute 1.75% of salary to the District to offset the District's cost for post-retirement health benefits. In addition, if the employee reaches the annual compensation limit set by CalPERS and no longer contributes toward CalPERS, the contribution for post-retirement health and dental benefits will be increased by 7%. Classic Members contribute 0.75% of salary to the District to offset the District's cost for post-retirement health benefits. These contributions for post-retirement health benefits are not refundable.
Flexible Benefits Plan: The District offers a healthcare and dependent care flexible benefits plan. The healthcare account reimburses the employee on a pre-tax basis for medical, pharmacy, dental and other related expenses not covered by the insurance plans. The dependent care account allows employees to pay for employment-related dependent care expenses on a pre-tax basis.
Group Term Life & Accidental Death and Dismemberment Insurance: 100% premium paid by the District for employee and eligible dependent(s). Depending on employees' annual earnings and/or position, amounts of Life and AD&D insurance range from $15,000 to $50,000. Eligible dependents have life insurance coverage of $1,000.
Voluntary Life Insurance: Employees may elect to cover themselves and eligible dependents for voluntary life insurance. The full cost of this insurance is paid by the employee via payroll deductions
Short Term and Long Term Disability Insurance: The District provides short term and long-term disability insurance equal to 66 2/3% of your income after a 30-day elimination period (90-day elimination period for long term disability) if totally disabled due to illness or injury.
Education Reimbursement Program: Employees are eligible to receive reimbursement for District approved courses not to exceed $3,000 per fiscal year.
Certification Incentive Program: Eligible District employees that obtain target certifications that exceed the minimum job requirements may qualify for either a base pay percentage increase or receive a monetary incentive.
Employee Assistance Program: Provides confidential referrals and counseling concerning personal, family, or work related issues for employees and their dependents.
Free Onsite Workout Facility: The District has a fully equipped exercise room for employees to use before work, after work or during lunchtime.
Yoga Classes: On-site Yoga classes are offered during the lunch hour at the employee's expense.
